CSocD62 General Instructions for Side Events

Most of the side events for CSocD will take place either online or outside the UN Headquarters in New York. Only Member States, intergovernmental organizations, and United Nations agencies are allowed to host in-person side events at the UN Headquarters in New York. NGOs can attend these in-person side events if they are registered and approved in Indico.

Please note that NGOs can host their side event either online or in-person outside the UN Headquarters in New York once their application is approved.

Once the application is approved, each side event organizer is responsible for hosting and selecting their own virtual event platform, such as Zoom or WebEx.

All participants of the CSocD and users of the CSocD online platforms, and any contributions they make, must comply with the United Nations Code of Conduct.

General Instructions

Please note the following:

To promote broad stakeholder participation, we can only accommodate one event application per main sponsor.
Side-events should be related to the CSocD62 priority theme “Fostering social development and social justice through social policies to accelerate progress on the implementation of the 2030 Agenda for Sustainable Development and to achieve the overarching goal of poverty eradication”
Multi-stakeholder events that include Member States, UN agencies, and civil society organizations will be given priority.
All side events must be organized by, or in collaboration with, a Member State, a UN entity, or an NGO with consultative status with ECOSOC.
Member States and United Nations Agencies are requested to inform the Division for Inclusive Social Development (DISD) of UNDESA about any other planned side-events so that they can be included in the list of side-events for CSocD.

Deadline:

The deadline for submission of online application forms for side-events is 4 December 2023 (EDT – New York Time).
UN DESA will post a of list all confirmed side-events by 20 December 2023.

Room allocation and services:

Side-event organizers are responsible for all costs related to technical services (audio/visual, webcasting etc.) and security services. Once your event has been confirmed, you will receive detailed information on how to request for technical services;
Refreshments are optional and can be provided (Side-event organizers should contact the official UN caterer, CulinArt Group, directly.

Confirmed side-events:

Detailed information on side-events should be posted on the websites of convening organizations. A link will be provided to these sites from the CSocD website;

Cancellation of confirmed side-events:

In case your event needs to be cancelled you must provide at least 48 hours’ notice via email to socialngo@un.org or you will be liable for any costs related to the event.

Language Interpretation:

Please note that the United Nations will only provide language interpreters to the UN Secretariat within very limited capacity. Member States, UN Agencies, NGOs, or any other stakeholders are welcome to bring their own interpreters.

Accessibility

Cart Services, and International Sign Language:

The United Nations is committed to the promotion of accessibility, in this regard all efforts will be made for the accessibility of the Commission for Social Development.
Cart Services are provided by the side event organizers. List of suggested Cart Services Providers
Please note that the United Nations will only provide sign language interpretation to the UN Secretariat within very limited capacity. Member States, UN Agencies, NGOs, or any other stakeholders are welcome to bring their own interpreters. List of suggested International Sign Language Interpreters
For inquiries regarding specific equipment such as screen readers, please visit the UN Accessibility Center at http://www.un.org/accessibilitycentre or send your inquiry by email at accessibilitycentre@un.org.