Welcome to the United Nations
Side events registration is open from 19 February until 29 February 2024.
The deadline to submit requests for special events to be held in the UN premises is 29 February 2024.
The Special Event Request Form can be found here, it should be filled out and returned to Mr. Amri Sherzamonov (amri.sherzamonov@un.org) and Ms. Monina Tran (monina.tran@un.org), Indigenous Peoples and Development Branch - Secretariat of the Permanent Forum on Indigenous Issues, DISD, DESA.
Side events (held outside UN premises):
Please be informed that side events held off-site (outside UN premises) will not be required to register by the 29 February deadline. This deadline only pertains to side events that will be held on UN premises. Kindly note that organizers holding their side events outside UN premises still need to be accredited to the UNPFII and be thematically related to the 23rd Session of UNPFII for their side events to be published on our webpage.
Should you wish to be included in the list of side events held outside UN premises, please submit the following information to ronja.poerhoe@un.org (with copy to amri.sherzamonov@un.org and monina.tran@un.org): Subject: External UNPFII side event info for distribution
Name/Title of Event:
Date:
Time:
Venue (address):
Organizer:
Interpretation available in (indicate languages):
Contact Person:
Contact Email Address:
In-person/Hybrid/Remote:
Link to event/webpage:
Guidelines:
Time
Special events are normally held during lunch hours (and closed sessions) from 1:15pm to 2:30pm.
Venue
All registered side events for the 23rd Session of UNPFII will be held at the United Nations Headquarters, in the Secretariat building.
Technical requirements
Laptops, desktop computers, and interpretation services are not provided in any of the events. Note that alphabet conference rooms do not have interpretation booths. Technical requirements such as webcast, microphones, recording, powerpoint presentations, online/hybrid participation, and interpretation booths must be addressed from the onset to be assigned conference rooms equipped with these needs.
Billing/Cost
The standard rate for equipment and conference room usage in the UN premises has increased. For any changes or cancellations to conference room requests received beyond the deadline, organizers will be held liable for any additional costs.
Please note that organizers will be billed through their BP number accounts created with the UN. Payments in the form of cash or credit will not be accepted on the day of your event.
For first-time side events organizers, be advised that you will be required to create a BP number to hold a side event in UNHQ. Further instructions on how to create an account to follow.
For Member States, UN entities, and other organizers who already have existing BP numbers, no further action will be required. However, you will need to provide your BP number for billing purposes.
Organizers are welcome to share a brief summary of their special event.
The organizations of the United Nations system are committed to enabling events taking place in an inclusive, respectful and safe environment. All participants of the UNPFII, in-person and online, and any contributions they make, must comply with the United Nations Code of Conduct. By engaging in UNPFII you accept and agree to abide by the United Nations Code of Conduct.
