Our organization is interested in attending the next session of the Permanent Forum. Can we participate?
Participation in the sessions of the Permanent Forum is open to NGOs in consultative status with ECOSOC, indigenous peoples’ organizations and academic institutions. All participants need to pre-register for the sessions of the Permanent Forum. The sessions of the Permanent Forum tend to take place in April or May each year. Online pre-registration tends to begin in January or February on the website of the Permanent Forum. Pre-registration closes about 2-4 weeks before the session starts.
Our organization attended the other sessions of the Forum. Do we still need to pre-register?
Yes. All accredited organizations interested in attending the next session of the Forum are invited to pre-register. In addition, all representatives of accredited organizations are requested to register at their arrival at the United Nations before attending the session.
My organization enjoys consultative status with ECOSOC, but we have not received an invitation to attend sessions of the Permanent forum. How can we pre-register?
All interested NGOs in consultative status should use the online pre-registration system to apply to attend the session.
Can representatives of NGOs and IPOs attend sessions of the Permanent Forum without pre-registration?
We do not encourage attendance of sessions of the Permanent Forum without pre-registration. All participants, including those from organizations enjoying consultative status with ECOSOC and holding annual ground-passes, are strongly encouraged to pre-register and register at the site of sessions of the Permanent Forum. The United Nations Secretariat will not be in a position to register participants who did not pre-register before the opening of the session.
Can my organization make a statement at the Permanent Forum session?
During previous sessions the Permanent Forum, representatives of NGOs and indigenous peoples organizations have made presentations. Most of the organizations that have addressed the Forum do not enjoy consultative status. In other words, all participants registered to attend the session may make oral presentations, depending on availability of time.
Will the United Nations help me with my visa to New York?
Arrangements for travel, including visa procedures, accommodation and transportation are the responsibility of NGOs and IPOs and other interested organizations. Representatives of participating organizations need to deal directly with United States embassies/consulates in their countries of residence regarding visa issues. The United Nations will send a confirmation letter to NGO and IPO representatives once they have been pre-registered. This confirmation letter may be used by NGO and IPO representatives to request a visa from United States authorities. If necessary, the Division for Social Policy and Development will assist in providing information regarding the status of NGOs and IPOs at the request of American authorities. However, the United Nations does not send unsolicited correspondence to United States embassies/consulates to validate a request made by an NGO or IPO representative to obtain a visa.
Does the United Nations provide funding for NGOs to attend the Forum?
The only UN source of funding for travel to participate in the sessions of the Permanent Forum is the Voluntary Fund for Indigenous Populations. Please note that applications close in October of the year preceding the Permanent Forum’s Session.
Can my organization make a statement at the Permanent Forum session?
During previous sessions the Permanent Forum, representatives of NGOs and organizations of indigenous populations have made presentations. Most of the organizations that addressed the Forum do not enjoy consultative status. In other words, all participants registered to attend the session may make oral presentations, depending on availability of time.
Can I submit a written statement or report to the Permanent Forum?
Indigenous organizations and NGOs have occasionally submitted reports to the Permanent Forum in the past. If your organization is interested in doing so, then you are advised to contact the Secretariat of the Permanent Forum and discuss the possibility of submitting such a report. The deadline for these reports/statements is 31 January of each year.
For further information about submitting reports, see the below excerpt form ECOSOC resolution 1996/31.
36. Written statements relevant to the work of the commissions or other subsidiary organs may be submitted by organizations in general consultative status and special consultative status on subjects for which these organizations have a special competence. Such statements shall be circulated by the Secretary-General to members of the commission or other subsidiary organs, except those statements that have become obsolete, for example, those dealing with matters already disposed of and those that have already been circulated in some other form to members of the commission or other subsidiary organs.
37. The following conditions shall be observed regarding the submission and circulation of such written statements:
(a) The written statement shall be submitted in one of the official languages;
(b) It shall be submitted in sufficient time for appropriate consultation to take place between the Secretary-General and the organization before circulation;
(c) The organization shall give due consideration to any comments that the Secretary-General may make in the course of such consultation before transmitting the statement in final form;
(d) A written statement submitted by an organization in general consultative status will be circulated in full if it does not exceed 2,000 words. Where a statement is in excess of 2,000 words, the organization shall submit a summary, which will be circulated, or shall supply sufficient copies of the full text in the working languages for distribution. A statement will also be circulated in full, however, upon the specific request of the commission or other subsidiary organs;
(e) A written statement submitted by an organization in special consultative status will be circulated in full if it does not exceed 1,500 words. Where a statement is in excess of 1,500 words, the organization shall submit a summary, which will be circulated, or shall supply sufficient copies of the full text in the working languages for distribution. A statement will also be circulated in full, however, upon the specific request of the commission or other subsidiary organs;
(f) The Secretary-General, in consultation with the chairman of the relevant commission or other subsidiary organ, or the commission or other subsidiary organ itself, may invite organizations on the Roster to submit written statements. The provisions in subparagraphs (a), (b), (c) and (e) above shall apply to such statements;
(g) A written statement or summary, as the case may be, will be circulated by the Secretary-General in the working languages and, upon the request of a member of the commission or other subsidiary organ, in any of the official languages.
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